CHARITABLE GAMING
WHO MUST FILE?
All Charitable Gaming Permit holders must file an Annual Financial Report (Form 101) with OCRP. Any organization with funds on hand as of January 1st that were derived from charitable gaming must also file Form 101. Form 101 must be filed annually until all funds have been disbursed in accordance with the Charitable Gaming statute, even if the organization has ceased conducting charitable gaming activities.
All Charitable Gaming Permit holders realizing any gaming receipts in any quarter must file Form 102 for that quarter with OCRP.
WHEN TO FILE?
Form 101 is due on or before March 15th of each year. The report shall cover all charitable gaming activities for the prior calendar year.
Form 102 shall cover all charitable gaming activities for the report quarter. Quarter dates and report due dates are listed below:
QUARTER |
BEGIN DATE |
END DATE |
REPORT DUE DATE |
|---|---|---|---|
First Quarter |
January 1 |
March 31 |
June 1 |
Second Quarter |
April 1 |
June 30 |
September 1 |
Third Quarter |
July1 |
September 30 |
December 1 |
Fourth Quarter |
October 1 |
December 31 |
March 1 |
EXTENSIONS
Requests for extension must be received at least 15 calendar days prior to the report’s due date. The extension will be granted only for the filing of the report, not for the payment of fees. Payment of estimated audit and administration fees must accompany any request for extension. Extensions are not automatic and are granted only for compelling hardship reasons. Extensions will not be granted if audit and administrative fees due have not been paid. All questions concerning extensions should be directed to Kay Cholko, Audit Team Leader at 804.371.0511 or kay.cholko@vdacs.virginia.gov.
FAILURE TO FILE
Organizations are subject to a late filing penalty of $25 per day from the due date and may have their permits revoked. See § 18.2-340.30(E) of the Charitable Gaming Statute.
FEE DUE
Organizations must pay an audit and administration fee of 1.125% of Total Receipts (line 10 of the form), unless specifically exempted by the statute. See § 18.2-340.31 of the Charitable Gaming Statute.
LINKS TO ELECTRONIC FINANCIAL FILING
Both the Quarterly and Annual Reports can be filed online. Only registered users may access the online financial submission program. In order to become a registered user, the organization’s President must complete the Electronic Financial Authorization Form.
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Electronic Authorization Form (pdf)
Instructions for Submitting Electronic Financial Filing (pdf - Revised 8/18/2008)
Log-in for Submitting Report Electronically
FINANCIAL REPORTING FORMS
- Form 101 - Annual Report - Revised 04/15/2011 (pdf and xls)
- Form 101 - Instructions - Revised 04/15/2011 (pdf)
- Form 102 - Quarterly Report - Revised 04/15/2011 (pdf and xls)
- Form 102 - Instructions - Revised 04/15/2011 (pdf)